According to the Notice on Launching the Pilot Institutions to Develop National Digital Archives Rooms 2023 (DH [2023] No. 11) issued by National Archives Administration, YSU has been successfully selected as a national pilot institution to develop digital archives room after the recommendation by the Hebei Education Department and Archives Administration of Hebei and approval by National Archives Administration, which is the first national development platform in the field of archives in YSU and the first pilot institution for the universities in Hebei. It is of great significance for YSU to create a characteristic brand of archives and digitally empower "Preserving History, Managing State Affairs and Educating People".
Pilot project of national digital archives room is an important measure to implement the National Archives Development Plan during the 14th Five-Year Plan and promote the digital transformation and high-quality development of archives affairs. According to the Opinions of the National Archives Administration on Further Promoting the Construction of Digital Archives Room of Government Offices (DF [2020] No. 4), the annual declaration system is implemented for the pilot construction of national digital archives room, and there are generally no more than 10 pilot projects in China every year. At present, only one university in China has passed the pilot acceptance. The selection as a pilot institution to develop the national digital archives room is a full affirmation and recognition of the achievements of archives management service and archives informatization construction made by YSU.
In recent years, YSU has attached great importance to archives management services and archives informatization, completed the renovation and relocation of new archives and the construction of intelligent archives warehouse, incorporated archives management into the performance appraisal of the whole university, issued the Implementation Plan of Standardization, Normalization and Digitalization for Archives Management Service in YSU, and carried out the Promotion Year and other activities. YSU has been promoting the digitization of stock archives and electronization of incremental archives, and the digitization rate of collection archives has increased year by year. YSU has actively promoted the convenience and generalization of archives service, developed an archives remote service system, and implemented the archives search mode of "no meeting" for review and approval, "zero errand" for handling affairs and "zero distance" for service, thus ensuring the high efficiency and continuity of archives service during COVID-19 pandemic.
Based on the Guide to the Construction of Digital Archives Room and the Evaluation Index of the Construction of Digital Archives Room, the Archives (History Museum) has coordinated with relevant departments in the university to promote the digitalization and informatization of archives, complete the pilot construction of national digital archives room on time and with high quality and build a characteristic brand, so as to make YSU at the forefront of national universities in terms of archives affairs, better serve teachers, students and alumni, and contribute to the construction of "Double First-class" project and "Research University".
